Contact Center

How To Maximize ROI: Call Center Solution powered by Automation

Rimlee Patgiri
June 23, 2023
12
 mins read

Last modified on

July 3, 2023

Businesses are composed of profit centers and cost centers. For e.g., sales and marketing departments fall under the profitable side. In contrast, customer services bear a cost to operate. 

If you're a business or run contact center services, you must be at the heart of numerous processes within your business. But it is important to understand that the customer service representative plays a crucial role in increasing the ROI of your business. 

This blog will highlight the challenges of lower ROI and discuss the solution to achieving maximum ROI by introducing call center solutions.

How to achieve ROI with Convin?
How to achieve ROI with Convin?

What Challenges Lead To Lower ROI In Call Centers?

As mentioned above, contact centers have numerous factors that lead to lower ROI. Most of these factors are confined to agents, managers, and supervisors as they determine the contact center and its success. 

Here are some common challenges that result in lower ROI if not dealt with.

Challenges In Low ROI In Call Centers
Challenges In Low ROI In Call Centers

1. Offline Coaching Is Depersonalized & Time-Consuming

Traditional coaching is slow, time-consuming, and inefficient. Moreover, these sessions occur via 1-on-1, role plays, and manual email coaching. 

It’s inconvenient as an agent takes about 3-6 months to ramp up via manual coaching. This takes away plenty of productive time for agents. This time-taking process keeps frequently repeating as the average agent attrition in call centers is 25 and 40 percent resulting in a loss in capital.

Lower ROI due to time-consuming traditional coaching methods.
Lower ROI due to time-consuming traditional coaching methods.

2. Call Center QA Based On Small Sampling (<1%)

Agent performance is a crucial insight that discloses the impact of contact center coaching. But manual contact center quality assurance poses another threat to this process. 

Offline call center QA is based on small, random samples covering less than 1% of audits. With such minute audits, the results might be biased, leaving no room for accuracy and improved agent performance.

3. Human Bias Involved

When the call samplings are as less as <1%, chances are that there will be human bias involved. Such contact center QA creates a sense of unclarity, lack of accuracy, and uncertain judgments.

 Human bias in manual audit samples
Human bias in manual audit samples

As a result, this human bias is the source of agent demotivation, inaccurate coaching plans, and faulty call center management.

4. Undefined Coaching Schedules

Manual coaching also leads to undefined coaching schedules
Manual coaching also leads to undefined coaching schedules

Manual coaching also leads to undefined coaching schedules. For example, manual coaching can lead to undefined coaching schedules as no standardized framework or system is in place to ensure regular and consistent coaching sessions for agents.

5. Poor Identification Of Skill Or Will Issue

Poor identification of skill or will issue with manual processes
Poor identification of skill or will issue with manual processes

Agent skills are the foundation of sales and support. But without both skills and good performance, their existence can go south. 

Manual processes can hardly meet that requirement. For example, agents who cannot understand the product will stumble in the calls, resulting in negative performance. Ultimately, they will lose the motivation and will to work, leading to quitting. 

What if we could determine where they are losing their balance? Is it a skill issue or a will issue?

How Can You Increase Your Call Center ROI?

Contact center returns on investment (ROI) can be achieved by a simple step - the addition of call center solutions.

Effect Of Call Center Solutions On ROI.

A call center ROI solution is software designed to help businesses calculate and improve their operations' return on investment (ROI). These solutions typically provide insights and analytics that allow businesses to measure and analyze the effectiveness of their contact center activities. 

By leveraging these insights, businesses can identify areas where they can improve efficiency, reduce costs, and enhance customer satisfaction, ultimately leading to increased revenue and ROI. 

Automated call center solutions, such as those provided by Convin, can also help businesses streamline their contact center operations and improve ROI by reducing the need for manual processes and increasing agent productivity.

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What Is The Formula For ROI Call Center Solutions?

Following is the formula to calculate the ROI of your business using automated call center solutions.

Formula Of Calculating Call Center ROI
Formula Of Calculating Call Center ROI

How Do Call Center Solutions Work?

Let’s understand how call center solutions work by their benefits once you implement them in your business.

1. Boost Agent Performance By Call Center Coaching

Call Center Coaching Dashboard
Call Center Coaching Dashboard

As discussed above, agent performance is a crucial factor that determines the overall call center management. Moreover, agent attrition is a huge problem that leads to a loss in ROI. 

With manual coaching, proper agent training is often left abyss. Call center solutions reverse that shortcoming by providing visibility into the agents’ performance. 

Here are the benefits of call center solutions - 

  • Automated call center coaching reduces human dependency.
  • Executes peer-to-peer coaching to save time and effort. 
  • Provides tools to check their progress via assessments and a dashboard. 
  • Provides a one-stop hub for storing and sharing resources with agents. 
  • Help identify agent skill or will issues.

2. Call Center Monitoring For Tracking

Call Center Monitoring Dashboard

Automated call center solutions to provide a visual and comprehensive dashboard containing all the agents' information. From their calls, chats, and emails to their coaching progress. 

It reveals what’s working and what’s not and has a leaderboard to motivate the agents. This tracking dashboard contains every small and big detail in one place for leaders to make actionable decisions.

3. Eliminate Random Sampling Using Call Center QA

How Convin Eliminates Random Sampling By Call Center QA
How Convin Eliminates Random Sampling By Call Center QA

Random sampling is one of the biggest issues, where <1% of calls get audited in call centers. This leads to human bias and hardly discloses the real insights that can determine actionable business decisions that could contribute to increased ROI. 

Contemporary call center solutions offer 100% call center quality assurance. This eliminates the challenges with manual auditing and breaks open tons of new insights. 

Call center quality assurance also leads to 100% compliance monitoring. With 100% call center QA, calls that led to compliance violations send in alerts to leaders that can be taken care of immediately.

4. Integration with Customer Relationship Management (CRM) Systems

Integration with customer relationship management (CRM) enables agents to access relevant customer information, track interactions, and provide personalized and efficient customer experiences. 

It facilitates a seamless flow of data between the call center solutions and CRM, resulting in improved agent productivity and customer satisfaction.

5. Real-time Analytics for Data-driven Insights

Call center solutions can leverage real-time analytics to provide managers and supervisors with valuable insights into agent performance, customer interactions, and overall call center operations. 

These insights can be used to identify trends, measure key performance indicators (KPIs), and make data-driven decisions for optimizing call center performance.

What Are The Impacts Of ROI Solutions?

Impacts Of ROI Solutions
 Impacts Of ROI Solutions

With automated call centers, the ROI of call centers shoots up. But what are the exact benefits or impacts of such a development? 

Following are some of the direct impacts of call center solutions in your business. 

  1. 60% reduction in ramp-up time.
  2. Reduced attrition rates.
  3. 100% call center QA and compliance monitoring. 
  4. 21% increase in sales. 
  5. 27% increase in customer satisfaction. 
  6. 56 seconds lower AHT.
  7. 17% increase in collection rates.

What’s Next?

So, there you have it. Achieving a maximized ROI in your business is no longer difficult with introducing call center solutions. One call center software can revolutionize your call center management. 

So what’s next? 

You can check out Convin’s call center software which comes with delightful tools, including customer intelligence and a mobile app along with the ones mentioned above.

Sign up today and maximize ROI faster.

Recommended Reading

  1. Automatically Beat Average Handle Time By 56 Seconds
  2. Win Over Your Customers: Achieve 75% First Call Resolution With Convin’s Auto QA
  3. Rev Up Your Sales Revenue With Convin: How Automated Call Centers Drive Growth by 21%

Frequently Asked Questions

1. What does ROI mean in call center?

In a call center context, ROI stands for "Return on Investment." It refers to the measurement of the profitability and efficiency of investments made in call center operations and related activities like customer care solutions to improve customer service. 

ROI in a call center is influenced by the performance and productivity of call center solutions employees, including customer service representatives, agents, supervisors, and support staff. Improving their efficiency and effectiveness can lead to higher customer satisfaction and better ROI.

Call center services often provide various business support services, such as handling customer inquiries, processing orders, providing technical assistance, and conducting market research. The ROI in these services can be assessed by evaluating their impact on customer satisfaction, revenue generation, and cost savings.

2. What is total contact management in call centers?

Total contact management refers to managing customer interactions across multiple channels, including phone calls, emails, chats, and social media. An effective total contact management strategy can enhance customer experience, reduce response times, and optimize resource allocation, leading to improved ROI.

3. What are inbound calls in call center services?

Inbound calls represent a significant portion of call center services, where customers reach out for assistance, inquiries, or support. The ROI for inbound calls can be measured by evaluating factors such as call resolution rates, average handling time, customer satisfaction scores, and upselling/cross-selling opportunities during interactions.

4. What is a good ROI for a company?

ROI measures the profitability of an investment relative to its cost. When it comes to center solutions and employees working within a company, a good ROI can be achieved by focusing on several key aspects:

  • Employee Productivity and Engagement
  • Employee Retention
  • Former Employee Engagement
  • Upper Management and Leadership
  • Employee Satisfaction and Well-being

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