Top 10 Real Estate Virtual Assistants to Boost Your Business in 2025

Real estate agents juggle numerous tasks, including handling client inquiries, managing paperwork, and following up on leads. This leaves little time for building relationships and closing deals. A real estate virtual assistant is the ultimate solution. By outsourcing repetitive work, agents free up time to focus on clients, sales, and growth.

A real estate virtual assistant can be either human or AI-powered, supporting tasks such as lead follow-ups, scheduling, data entry, and even 24/7 client communication. 

In this blog, we highlight the top real estate virtual assistant companies in 2025 and explain how AI tools like Convin transform client engagement.

Discover 24/7 client response with Convin’s AI Phone Calls

Why Choose a Real Estate Virtual Assistant?

Real estate agents often have multiple tasks, such as lead management, client follow-ups, and paperwork. A virtual assistant helps handle these tasks efficiently, letting agents focus on selling properties. 

Agents can prioritize high-value activities, such as client meetings, negotiations, and property showings, thereby boosting productivity. Virtual assistants also ensure timely follow-ups and personalized communication to enhance client satisfaction.

• Virtual assistants manage client inquiries, streamlining communication for real estate agents.
• They handle appointment scheduling and property tour setups to save agents valuable time.
• Their support ensures consistent client follow-ups and effectively nurtures potential leads.

Agents can scale their operations without needing a full-time hire, adapting to seasonal demands or workload spikes. This flexibility ensures agents meet client needs efficiently, driving business growth.

Top 10 Real Estate Virtual Assistant Companies in 2025

Here are the 10 best real estate virtual assistant companies in 2025 that every agent should know to save time, scale faster, and close more deals.

1. Convin

Convin transforms real estate workflows through its AI-powered voice automation platform.

• Its AI Phone Calls engage thousands of leads at once, automating follow-ups, inquiries, and lead qualification.
• Convin’s real-time analytics help agents identify hot prospects and optimize call outcomes.
• The platform supports multi-language conversations, ensuring accessibility across diverse client bases
• By integrating with CRM systems, Convin maintains a seamless data flow and updates sales pipelines automatically.
• Agents using Convin reduce operational costs by up to 60% while improving conversion efficiency.

2. MyOutDesk

MyOutDesk specializes in lead management and CRM integration for real estate agents.

• Their virtual assistants track leads and ensure smooth client follow-ups.
• They provide skilled assistants for lead conversion and customer relationship management tasks.
• CRM tools help agents maintain an organized and active sales pipeline.

3. Virtudesk

Virtudesk focuses on social media management and maintaining consistent online engagement with clients.

• Their assistants craft, schedule, and analyze content for platforms like Instagram and LinkedIn.
• This ensures agents sustain a robust digital presence and attract new clients.
• Virtudesk helps real estate professionals build brand trust through multi-channel communication.

4. Zirtual

Zirtual assists with transaction support, calendar organization, and documentation.

• Their virtual assistants prepare contracts, manage schedules, and track deadlines effectively.
• This minimizes the risk of oversight in complex real estate transactions.
• Zirtual helps agents maintain smooth operations through meticulous administrative assistance.

5. TASK Virtual

TASK Virtual provides multi-language conversational assistant services, ideal for agents with global clients.

• Their virtual assistants bridge communication gaps and engage international buyers seamlessly.
• They deliver tailored and culturally relevant client interactions.
• TASK Virtual enhances cross-border communication in real estate transactions.

6. Real Estate Virtual Assistant (REVA)

REVA specializes in CRM-integrated support for real estate agents.

• They automate data entry, manage lead follow-ups, and schedule appointments.
• Their structured systems ensure accurate record-keeping and consistent client engagement.
• REVA simplifies workflow management for busy real estate professionals.

7. Virtual Employee

Virtual Employee assists agents with email campaigns and client engagement strategies.

• They help nurture leads through personalized outreach and timely communication.
• Their team also manages social media activities for a consistent online presence.
• Virtual Employee supports long-term client retention and relationship-building.

8. Cyberbacker

Cyberbacker provides end-to-end support, from lead follow-ups to document coordination.

• Their assistants manage client schedules and ensure smooth transaction progress.
• They help agents deliver timely updates and boost client satisfaction.
• Cyberbacker is known for dependable virtual support with strong operational discipline.

9. Rocket Station

Rocket Station assigns dedicated real estate support teams for each agent or agency.

• Their assistants handle lead generation, social media content, and transaction management.
• This team-based model ensures consistency, reliability, and personalized service.
• Rocket Station’s structure enables scalable virtual operations.

10. Remote CoWorker

Remote CoWorker focuses on database management and prospecting.

• Their virtual assistants keep client databases current and well-organized.
• They help agents maintain a strong outreach strategy through structured data.
• Remote CoWorker’s approach enhances productivity and client personalization.

Convin’s AI Phone Calls: The Best Real Estate Virtual Assistant

Convin’s AI Phone Calls is a game-changer for agents looking to streamline phone-based client interactions. Convin’s virtual agent automates high-volume call tasks, reducing the need for manual follow-ups and ensuring seamless client engagement. Here’s how Convin’s AI Phone Calls transform real estate phone conversations:

• 24/7 Availability: The AI voicebot’s continuous operation ensures agents never miss an inquiry. It provides clients with immediate assistance, booking appointments, answering FAQs, and relaying important information.
• Enhanced Efficiency: By managing up to 1,000 inbound and outbound calls simultaneously, Convin’s AI Phone Calls reduce waiting times and accelerate client service, giving agents more time to focus on active leads.
• Real-Time Analytics: Convin gives agents insights from every call, offering data on customer preferences, engagement patterns, and potential interest in specific properties.

Key Results Delivered by Convin’s AI Phone Calls:

• 90% Reduction in Manpower Requirements: Automating tasks reduces the need for extensive manual involvement, freeing up resources.
• 60% Increase in Sales Qualified Leads: The voicebot’s targeted engagement helps convert interested inquiries into actionable leads.
• 50% Reduction in Operational Costs: Reduced time and resource requirements lead to substantial savings for real estate teams.

Convin’s AI Phone Calls empowers agents to optimize client service, increase productivity, and streamline client engagement on phone calls, positioning it as a valuable tool for call centers and real estate agencies.

Reduce errors by 50% with Convin

Key Tasks of a Real Estate Virtual Assistant

A real estate virtual assistant specializes in tasks that streamline an agent’s workflow and increase productivity. These tasks are essential for agents who focus on high-priority activities, such as client acquisition and deal closure.

1. Lead management is a vital responsibility of a real estate virtual assistant.

Virtual assistants qualify leads by gathering information, nurturing prospects, and scheduling appointments to move them through the sales pipeline. This ensures agents spend their time on the most promising clients, increasing conversion rates.

• Virtual assistants handle lead inquiries and guide prospects through the initial stages of the sales funnel.
• They ensure leads receive timely follow-ups, improving the likelihood of progressing to the next stage.

2. Administrative support is another critical function performed by virtual assistants.

From organizing files to maintaining updated databases, they manage day-to-day operations efficiently. These tasks save agents time and reduce errors, enhancing overall productivity.

• Assistants handle data entry, keeping client records organized and accessible for quick reference.
• They manage calendars, schedule important meetings, and ensure agents never miss key deadlines.

3. Client follow-up is key to maintaining strong relationships in real estate.

Virtual assistants send regular updates, answer inquiries, and handle follow-ups post-property tours. This personalized approach improves customer satisfaction and fosters long-term trust.

• Assistants provide clients with updates on new listings and status changes.
• They respond to client questions promptly, ensuring a seamless and professional experience.

4. Social media management helps agents maintain a strong digital presence.

Virtual assistants create, schedule, and manage content across various platforms, including Facebook and Instagram. This keeps agents visible to potential clients and strengthens their brand.

• Assistants engage with followers by responding to comments and messages on social platforms.
• They analyze content performance, helping agents refine their social media strategy over time.

Essential Skills for a Real Estate Virtual Assistant

The effectiveness of a real estate virtual assistant depends on their proficiency in specific skills. These skills enable them to manage tasks efficiently, ensuring smooth operations.

1. Strong communication skills are fundamental for virtual assistants.

They interact professionally with clients, prospects, and stakeholders, delivering clear and concise messages. Effective communication ensures that agents' relationships with clients remain strong and transparent.

• Assistants handle all correspondence, from emails to scheduling calls with clients and prospects.
• They convey critical updates to clients promptly, ensuring everyone stays informed.

2. Tech proficiency is crucial in today’s real estate market.

Virtual assistants must be adept at using CRMs, document management tools, and social media platforms. These tools enable them to track client interactions and manage data effectively.

• Assistants utilize CRMs to log client data, track lead progress, and monitor transactions.
• They use software tools to organize contracts, ensuring agents have quick access to important documents.

3. Time management helps virtual assistants meet tight deadlines.

In a fast-paced real estate environment, prioritizing tasks ensures everything runs smoothly. This skill allows agents to maintain high levels of client satisfaction.

• Assistants prioritize daily tasks to manage high volumes of work without compromising quality.
• They ensure prompt scheduling of client meetings and property showings to maximize agents’ productivity.

4. Understanding real estate processes is critical for virtual assistants.

They must be familiar with transaction documentation and property management workflows. This knowledge helps agents comply with industry regulations.

• Assistants manage transaction files to keep real estate processes smooth and transparent.
• They coordinate with vendors and stakeholders, ensuring all aspects of a sale are handled professionally.

Integrating Conversational AI Virtual Assistants in Real Estate

Conversational AI virtual assistants are revolutionizing real estate operations by automating client interactions. These AI-driven assistants efficiently manage tasks like lead qualification, FAQ handling, and appointment scheduling.

1. AI-powered assistants provide 24/7 availability for client inquiries.

They ensure every client or lead is supervised, even outside business hours. This enhances client satisfaction and significantly improves response times.

• Convin’s AI Phone Calls simultaneously automate up to 1,000 calls, eliminating the need for manual follow-ups.
• Its real-time analytics help agents understand client behavior, providing data-driven insights for improved engagement.

2. Enhanced engagement through conversational AI improves customer experiences.

AI virtual assistants deliver personalized responses tailored to individual preferences using historical client data. This level of customization strengthens relationships and builds trust.

• Convin’s AI Phone Calls records and analyzes call data, offering agents actionable feedback.
• This helps refine future interactions, improving the quality of client-agent communication.

3. AI virtual assistants excel at lead qualification by assessing client intent.

They identify high-potential leads by asking targeted questions and filtering out less serious prospects. This allows agents to focus on closing deals with ready buyers.

• Convin’s AI Phone Calls have shown a 60% increase in sales-qualified leads for real estate businesses.
• Reducing repetitive work cuts operational costs by 50%, making processes more efficient and effective.

Choose the Right Real Estate Virtual Assistant for Your Business

Selecting the right virtual assistant service is a pivotal decision for real estate agents seeking to streamline their operations. Agents can significantly enhance productivity and client satisfaction by selecting a virtual assistant that aligns with their specific needs, such as lead management, client follow-up, or administrative support. Additionally, AI solutions like Convin’s AI Phone Calls bring added value, automating high-frequency phone tasks and delivering actionable insights that help agents focus on high-potential leads.

Increase qualified real estate leads by 60%

Frequently Asked Questions

1. What is a real estate virtual assistant?
A real estate virtual assistant is a remote professional or AI tool that assists agents with tasks such as scheduling, lead follow-ups, paperwork, and marketing, thereby freeing them to focus on clients and sales.

2. Which is the best real estate virtual assistant?
The best real estate virtual assistant depends on your needs: some excel at administrative tasks, while others specialize in lead generation or social media management. Top-rated companies offer tailored support to boost agent productivity.

3. What is the future of virtual real estate?
The future of virtual real estate lies in AI-powered assistants, virtual property tours, and digital transaction management, making buying, selling, and managing properties faster and more convenient.

4. What exactly does a virtual assistant do?
A virtual assistant handles routine tasks such as managing emails, booking appointments, following up with leads, and providing customer support, all done remotely to save time and resources.